Tag Archives: automation

devops, work

Continuous Improvement: The Path to Excellence

The quest for operational excellence is unending in Cloud Engineering and Operations. We want to do more, better, faster, with fewer errors and with the same number of people. Amidst this quest, the philosophy of Continuous Improvement, a concept well-articulated by James Clear, finds a resounding echo. The essence of this philosophy lies in embracing a culture of making small, consistent improvements daily, which, over time, aggregate to substantial advancements.

The Myths Holding Us Back

Often, there’s a misconception in the operational realm that a massive overhaul of processes, done once and for all, will lead to a toil-free, highly automated environment.

We long for this mythical event where a major transformation will take place overnight, and our lives and jobs will be near-perfect and forever joyful.

However, this notion of an overnight transformation is more of a myth. It portrays a misleading picture of reality that can lead to an endless cycle of stress and disappointment if we chase it relentlessly.

Taking a goal-oriented approach that concentrates on setting up a perfect environment as the objective is likely to lead us down a path of frustration. It can mask the inherent value of incremental progress and the compound benefits it brings over time.

Another common myth is that there’s this one engineer who comes up with an amazing solution and implementation all by himself. My experience has shown that this is far from the truth. Exceptional tools come from great teams that work together, slowly building more resources on top of previous work—the well-known idea of standing on the shoulders of giants.

The Power of Small, Daily Wins

Drawing parallels from James Clear’s elucidation, the real power lies in accumulating small wins daily. It’s about identifying a manual task that can be automated, a process that can be optimized, or a workflow that can be streamlined. Each small win reduces toil, improves efficiency, and enhances system reliability. This is the process-oriented approach.

My take is to use the Pareto principle, also known as the 80/20 rule: Find the 20% of the tasks that cause 80% of your pain – or toil – and be relentless in eliminating, automating or delegating them. Keep doing it for as many iterations as you need to reach your operational workload goals.

The 1% Rule: Compounding Operational Efficiency

Adopting the spirit of the 1% rule – improving by a mere 1% every day, can have a transformative effect in the cloud operational landscape. Over time, these daily increments compound, significantly enhancing operational efficiency, system reliability, and team satisfaction. The beauty of this approach is that it’s sustainable and less overwhelming for the teams involved.

The Journey Towards Operational Excellence

Operational excellence in Cloud Environments is not a destination but a journey. A journey marked by daily efforts to eliminate toil, automate repetitive tasks, and enhance system resilience. By adhering to the philosophy of Continuous Improvement, you will position yourself on a trajectory of sustained growth and excellence.

work

Boost Resilience with Upstream Thinking

In the high-speed realm of Information Technology, professionals often engage in a continuous cycle of troubleshooting, colloquially known as “firefighting.” Imagine an IT team constantly dealing with server crashes or software bugs only as they occur, causing operational disruptions and mounting frustration. That’s the firefighting approach. But there’s a game-changing alternative: upstream thinking. Inspired by Dan Heath’s book, “Upstream,” this concept encourages a proactive approach to IT, prioritizing the prevention of issues over firefighting. Think of it as building resilient systems that mitigate the risk of server crashes and designing software with robust error handling and prevention strategies.

Upstream thinking can transform the reactive chaos of firefighting into a structured, proactive environment focused on sustainable solutions.

The Power of Blameless Postmortems:

Blameless postmortems are an essential part of the upstream thinking process. They encourage an open, honest dialogue about incidents, focusing on learning and improvement rather than finding fault.

Blameless postmortems promote a culture of growth and resilience by providing a safe space for teams to discuss and learn from their mistakes.

Identifying Root Causes:

Embracing upstream thinking requires identifying and addressing the root causes of problems. Many techniques and frameworks, such as the “5 Whys” method and fishbone diagrams, can help IT professionals get to the heart of issues. By using these tools, organizations can uncover and resolve the underlying causes of problems rather than only addressing the symptoms.

Building Resilient Systems and Processes:

Resilience is the cornerstone of upstream thinking, and there are multiple strategies for building systems and processes that can stand the test of time and adversity. One such method is conducting a “premortem,” a unique practice where IT teams envision a hypothetical system failure and then brainstorm potential causes. This proactive method allows teams to identify and address issues before they occur, fortifying systems against potential failures.

Beyond premortems, other crucial practices include automation, proactive maintenance, and regular system updates. These strategies reduce manual effort, enhance system performance, and prevent possible errors and failures. Automation, for instance, can help eliminate human error and free up valuable time. Proactive maintenance and regular updates ensure that systems are always in their best health, reducing the chance of unexpected failures.

By combining these approaches, you’re not just responding to issues – you’re anticipating them, thus crafting systems and processes that are far more robust, reliable, and resilient.

Cultivating a Culture of Continuous Improvement:

Creating a culture of continuous improvement within IT organizations is essential for making upstream thinking a reality. This means establishing an environment where team members are encouraged to openly share insights, experiment with new approaches, and implement changes based on what they learn from blameless postmortems. This culture values collaboration, knowledge sharing, and small successes.

Conclusion:


Incorporating upstream thinking into IT operations can transform how your organization handles problems. Shifting from firefighting to proactive problem-solving conserves resources and reduces stress, resulting in a more reliable and resilient IT environment.

Blameless postmortems and a culture of continuous improvement empower teams to tackle issues at their root, preventing recurrence in the future. Transform your IT operations by embracing upstream thinking.

lifehacker

Work vs Toil: How to Work Smarter, Not Harder

We all know the feeling of being bogged down by toil – those repetitive, time-consuming tasks that require little mental effort but eat away at our productivity. This post will explore ways to reduce toil and work smarter, not harder.

Use Tools Correctly and Efficiently

For most of the audience of this blog, work involves spending much of our day typing and editing text. Mastering our tools – Microsoft Word, Google Docs, vscode, emacs or vim – is essential to our productivity. By learning our tools’ default shortcuts and features, we can save ourselves hours of wasted time. Copying and pasting, multi-line selection, searching and replacing, and moving efficiently between sections. This should be muscle memory and not consume either time or mental space.

Use Better and Modern Tools

Expanding on the section above, using outdated tools is often counterproductive. As more and more people use modern tools, new features are created to address everyday needs. For example, installing software on a Linux server used to be an extremely laborious process. However, modern Linux distributions now have package management systems that trivialize the process. By adopting modern tools, we can save ourselves hours of toil.

Now, I want to drive this point home with some points why you should put the effort to leave your comfort zone and learn new tools:

  1. Increased efficiency: Modern tools are often designed to be more efficient and streamlined than their older counterparts. They may have better user interfaces, more intuitive workflows, and more advanced features to help us work more efficiently and reduce toil. For example, newer text editors may have better search and replace functionality, faster loading times, and better support for various programming languages.
  2. Improved collaboration: Modern tools often have better features like real-time editing and commenting. This can be particularly useful for remote teams or working with clients in different locations. So we can reduce the need for back-and-forth communication and improve the speed and accuracy of work.
  3. Easier integration: Modern tools are often designed to work well with other modern tools. For example, a modern project management tool may integrate well with a modern time-tracking tool, enabling us to streamline our workflow and reduce toil. Using modern tools designed to work together can reduce the need for manual integration and reduce the risk of errors or inconsistencies.
  4. Staying competitive: Employers and clients may expect us to be proficient in the latest tools and technologies, and failing to keep up can lead to missed opportunities or lost business. If we stay up-to-date with modern tools, we can remain relevant and competitive in our field while reducing toil and improving the quality of our work.

Automate Repetitive Tasks

Automating repetitive tasks can save us a significant amount of time. Whether using a tool like autokey to create shortcuts or scripts to automate larger tasks, the benefits of automation are clear. Use the Pareto Principle to find the 20% of things you do that take up 80% of your time and automate those tasks.

Think of it this way: Suppose a software engineer needs to run a suite of automated tests on their codebase before deploying it. Running these tests manually can be time-consuming and error-prone. However, by automating the testing process, the engineer can save time and improve the overall quality of their work. This can be achieved using a continuous integration (CI) tool like Jenkins or Travis CI to run the tests whenever new code is committed automatically. The CI tool can be configured to run the tests on various environments, such as operating systems or browsers, ensuring the code works correctly across different platforms. The engineer can also receive notifications of failed tests, enabling them to identify and fix any issues quickly. By automating the testing process, the engineer can free up time for more critical work, such as developing new features or improving existing ones, while improving the codebase’s overall quality.

Delegate Tasks

Delegating tasks can be a tricky balancing act. One must consider factors like the importance of the task, the trustworthiness of the person or entity we’re delegating to, and the cost of our time versus the cost of having someone else do the task. However, delegating can be a powerful way to reduce toil and free up our time for more critical work.

This is also applicable in our personal lives in addition to our daily work. I still have to read the book Buy Back Your Time: Get Unstuck, Reclaim Your Freedom, and Build Your Empire by Dan Martell. But I listened to a podcast interview with him, and I was inspired.

Plenty of services will allow you to hire people in the gig economy to help you carry tasks, like Fiverr (which I used several times), TaskRabbit and Fancy Hands.

In a professional setting finding someone to delegate tasks can be challenging. Make sure you consider their skill sets and workload. Look for people who are reliable and require little direction. Or people who are self-starters and highly motivated and will only need to be taught once.

Create Checklists and Standard Operating Procedures

Maybe building up on the task delegation point, creating clear documentation and procedures can significantly reduce the toil involved in our work. By creating checklists and standard practices for everyday tasks, we can reduce the chance of mistakes, save time on training new employees, streamline our workflow and make delegation much more effortless.

In conclusion, by adopting these strategies, we can significantly reduce the toil involved in our work and work smarter, not harder. So take the time to streamline your workflow, automate repetitive tasks, and delegate where possible. Your productivity, your health, and your career will thank you.